Online Prime Time Hosting Application

Online Prime Time Hosting Application

Prime Time Family Reading Application for Online Programming

Applicant Information

(Page 1 of 5)

Program Information

Have you previously hosted a Prime Time series?

Yes, I have previously hostedNo, I have not previously hosted

Bilingual Prime Time series are not recommended for first-time sites due to the complexity of administering the bilingual program. Would you prefer an English-only or bilingual curriculum for this Prime Time series?

English OnlyBilingual (Spanish and English)

Prime Time is held on weeknights, once per week for six weeks. When will you hold your Prime Time?

Year

Season

The duration of online Prime Time sessions is approximately one hour. What time of day do you plan to hold each online Prime Time session?

Dates of Proposed Sessions

If you already have an idea, what are the dates of your proposed online sessions?

Session 1

Session 2

Session 3

Session 4

Session 5

Session 6

Library Information

Please select the library branch.

To which library system does your library belong?

Select your library or library branch.

Please enter your library's name and address.

Library Name

Address

City

State Abbreviation

Character Limit: 2

Zip

Character Limit: 10

Staffing

How many full-time employees are in your organization?

Enter a number between 0 and 1,000,000.

School Partnership (40 of 100 possible points)

(Page 2 of 5)

School Partner

School Partner Name

Address

City

State Abbreviation

Character Limit: 2

Zip

Character Limit: 10

What criteria did you use when choosing a school partner?

Character Limit: 3,000

Please discuss how you have collaborated with the partner school in the past.

Character Limit: 1,000

Please discuss how Prime Time might influence the library's relationship with the school.

Character Limit: 250

Please explain how the school administration will support this program. *

Upload a letter of support from the partner school administration that addresses each of the following topics:

Strategies for identifying and recruiting sufficient numbers of program participants who can connect online – recruitment of 20+ families in order to serve between 10 and 15 families online at each session.
Strategies for ensuring attendance remains at 10 or more families each week of the online program.
Strategies for supporting program participants' tech needs through distribution of tablets and/or laptops if needed.
Plans for allocation of staff time to support the program, with identifying participants, recruitment, direct program support, translation, and follow up
Clear understanding of the need for literacy and humanities programming
Strategies for communicating the benefits of program participation to students and their families
Explanation on how Prime Time fills a gap in other programming or in academic deficits

Upload letter of support below.

Online Environment Requirements (30 of 100 possible points)

(Page 3 of 5)

Prime Time online sessions are 60 minutes each, held once per week for six weeks on weeknight evenings. Libraries determine the dates and times of each six-week series, taking into account holidays, school breaks, and possible conflicts. Libraries also provide the online environment — such as Zoom — and share links to each session with the school partner and Humanities Washington.

Online Environment Requirements

Prime Time online sessions are held in library-supported online environments: *

Online meetings should be secure and protected.
While sessions with families are generally one hour, teams often meet before and after family-attended sessions.

Please confirm that the library can supply a safe and secure online meeting environment for more than two hours each week for six weeks.

Choice

Yes, the library can supply a safe and secure online meeting environment for more than two hours each week for six weeks. No, the library can not supply a safe and secure online meeting environment for more than two hours each week for six weeks. Note: If your library does not have sufficient space, Prime Time can be held at the partner elementary school, church, community center or other appropriate location.

If the library cannot supply an online environment, please describe the alternate arrangement.

Character Limit: 3,000

Communities Served (20 of 100 possible points)

(Page 4 of 5)

Community Information

This information should be derived from the latest data from the Washington State Office of Financial Management or from the US Census.

What is the latest population count for your community?

Please only enter a number.

What is the ethnic composition of the community to be served?

Character Limit: 10,000

What percent of the student population participate in free or reduced lunch programs?

Scoring Options: 1-100

How would hosting a Prime Time series benefit your community? Also, how does Prime Time differ from or complement your other library offerings?

Character Limit: 3,000

Prime Time Team (10 of 100 possible points)

(Page 5 of 5)

Team Members

Each Prime Time series is staffed by a Program Coordinator, a Community Organizer, a Humanities

Scholar, and a Storyteller.

Descriptions of these positions can be found on the Humanities Washington website at

www.humanities.org and are listed below.

In some cases Humanities Washington staff can help you identify people in your community to

work on your Prime Time team.

Will you need assistance in recruiting team members?

Yes, I would like assistanceNo, assistance is not necessary

Please contact George Abeyta at (206) 682-1770 x104 or by email at george@humanities.org.

Program Coordinator

Responsibilities of the Program Coordinator (a professional library staff member)

This person, from the host library system, is responsible for overseeing the logistics of the six-week series including the following:

Recruit a team to deliver the program, including a Community Organizer, Humanities Scholar, and Storyteller
Secure and share links to online environments for weekly online sessions
Facilitate distribution of weekly gift cards by the Community Organizer
Distribute Prime Time program materials once, approximately one week before the fist online session
If during the COVID-19 pandemic, distribute materials safely from the library parking lot or other outdoor location
Track online participant attendance each week of the program
Promote library services and resources (5-10 minutes) during each online session
Facilitate distribution of weekly family surveys.
Submit a final report online within three weeks of the conclusion of the series
Maintain attendance records within your program folder
Return unused program materials within three weeks of program end

Program Coordinator

If you have identified a Program Coordinator, please list his or her name and contact information.

Program Coordinator First Name

Program Coordinator Last Name

Program Coordinator Title

Program Coordinator Phone

Program Coordinator Email

Community Organizer

Responsibilities of the Community Organizer

This person is responsible for recruitment, tracking receipt of weekly family surveys, distributing weekly gift cards, and contacting families during the program. It is very helpful if this person has a close connection with the partner school. The Community Organizer is expected to:

Recruit and register between 15 – 25 families (a maximum of 15 and a minimum of 10 families are to be served at each online session)
Distribute registration materials to via text or email or at local school(s) and make connections with school reading interventionists, teachers, and principals
Track attendance (together with the Program Coordinator) and receipt of weekly family surveys in order to distribute weekly gift cards
Distribute weekly gift cards via US mail or delivery
Translate all program-related materials for families, if necessary
Attend each Prime Time session
Call, text, or email participants each week to share links to the online program
Submit a final report online within three weeks of the conclusion of the program

Community Organizer

If you have identified a Community Organizer, please list his or her name and contact information.

Community Organizer First Name

Community Organizer Last Name

Community Organizer Title

Community Organizer Phone

Community Organizer Email

The Community Organizer is eligible to receive a stipend. Should the stipend be payable to the Community Organizer or to the partner school?

Community OrganizerPartner School

Please enter the mailing address for the Community Organizer's stipend.

Address

City

State Abbreviation

Character Limit: 2

Zip

Character Limit: 10

Community Organizer 2

Do you plan to have a 2nd community organizer?

Yes, we plan to have a 2nd community organizerNo, we do not plan to have a 2nd community organizer

If you have identified a 2nd Community Organizer, please list his or her name and contact information.

Community Organizer 2 First Name

Community Organizer 2 Last Name

Community Organizer 2 Title

Community Organizer 2 Phone

Community Organizer 2 Email

The 2nd Community Organizer is eligible to receive a stipend. Should the stipend be payable to the 2nd Community Organizer or to the partner school?

2nd Community OrganizerPartner School

Please enter the mailing address for the 2nd Community Organizer's stipend.

Address

City

State Abbreviation

Character Limit: 2

Zip

Character Limit: 10

Humanities Scholar

Responsibilities of the Humanities Scholar

The scholar is an individual with an MA or Ph.D. in a humanities field. Scholars can often be recruited from colleges, universities, or community colleges. In addition, Scholars need to be interested in working with families and have an approachable and welcoming demeanor.

Humanities Scholars are expected to:

Be eager to transmit a love of reading and talking about books to an audience (parents or guardians and their children) that might consider reading as primarily a school activity
Be comfortable working online with participants who have limited reading skills and do not have experience talking about books
Model techniques online that families can replicate at home for initiating and encouraging discussions of humanities themes and ideas
Facilitate online discussion of themes / issue found in Prime Time program curriculum books
Submit a final report online within three weeks of the conclusion of the series

Humanities Scholar

If you have identified a Humanities Scholar, please list his or her name and contact information.

Humanities Scholar First Name

Humanities Scholar Last Name

Humanities Scholar Phone

Humanities Scholar Email

The Humanities Scholar is eligible to receive a stipend. Should the stipend be payable to the Humanities Scholar or to the library?

Humanities ScholarLibrary

Please enter the mailing address for the Humanities Scholar's stipend.

Address

City

State Abbreviation

Character Limit: 2

Zip

Character Limit: 10

Storyteller

Responsibilities of the Storyteller

The storyteller needs to be comfortable reading books aloud and be approachable and welcoming to participants. Successful storytellers have included librarians and elementary school teachers. The storyteller needs to:

Possess a broad knowledge of children’s literature and the ability to work with non-traditional audiences online
Be comfortable working online and with participants with limited reading skills
Demonstrate the inter-relatedness of storytelling and literary traditions
During online sessions, present stories and model read-aloud and discussion techniques families can replicate at home
Encourage and facilitate online discussions of humanities themes and ideas found in the Prime Time program curriculum books
Submit a final report online within three weeks of the conclusion of the series

Storyteller

If you have identified a Storyteller, please list his or her name and contact information.

Storyteller First Name

Storyteller Last Name

Storyteller Phone

Storyteller Email

The Storyteller is eligible to receive a stipend. Should the stipend be payable to the Storyteller or to the library?

StorytellerLibrary

Please enter the mailing address for the Storyteller's stipend.

Address

City

State Abbreviation

Character Limit: 2

Zip

Character Limit: 10

Clicking Submit Is Final

By clicking 'Submit', you will finalize and submit your application. You will not have another chance to review prior to submission. Please make sure that you have entered your desired responses.

After you click 'Submit,' it can take up to 1 minute for your form to be processed. Please do not close or navigate away from this window until you see the confirmation screen. Your application will be not be received if you close this window before reaching the confirmation screen.

You will receive a confirmation email after you submit that includes your application details and more information.

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Humanities Washington opens minds and bridges divides by creating spaces to explore different perspectives.

"The humanities are the genie in the bottle of the world. They are to economics what a magic flute is to a cash register, to science what a bird of paradise is to a lab rat, and to most political systems what a disco ball is to a ball and chain. That's why I'm high on Humanities Washington."

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Author, Even Cowgirls Get the Blues