Host a Speaker
How to host a Speakers Bureau talk:
Step 1. Choose a talk you would like to host from the current speakers list, available on the sidebar to the left or in our printed catalog.
Step 2. Determine if your organization is eligible to host by emailing or calling (206-682-1770 x102) the Speakers Bureau program director.
Step 3. Contact the speaker and propose a date and time. If your organization is eligible and funding is available, you will be given contact information for your chosen speaker.
Step 4. Apply online. Once you and the speaker agree on a date and time for the talk, you will officially apply online using a link provided by the Speakers Bureau program director. Because Humanities Washington pays the speaking fee, and our funding is limited, the application process is competitive. You may submit applications for Speakers Bureau programs according to the following time frame:
|Organization can apply by:||For programs that take place between:|
|October 31, 2017||January 1–March 31, 2018|
|January 31, 2018||April 1–June 30, 2018|
|April 30, 2018||July 1–September 30, 2018|
|July 31, 2018||October 1–December 31, 2018|
If you are applying for a series of presentations, the application is due on the due date which corresponds to your first talk. For example, if you’re applying for talks in April, July, and October of 2018, your application is due by January 31, 2018.
Host organizations may book up to three presentations per year; additional talks may be available by request.
If you are not approved for a talk, you may be eligible to host the talk at your own expense.
Apply online to host a Speakers Bureau presenter
To host an event, you must:
- Be a nonprofit organization (e.g., library, historical society, museum, social-service organization, or community center) or a K-12 school, college, or university.
- Make the Speakers Bureau event you host free and open to the public.
- Allow at least one hour for each presentation, including sufficient time for conversation.
- Generate publicity for the program, and secure an audience of at least 30 people (Humanities Washington will provide a toolkit to help promote the event). Any publicity costs are the responsibility of the host organization.
- Return audience surveys to Humanities Washington within two weeks of presentation.
- Cover travel and lodging expenses, if applicable. These costs might include mileage (we recommend using the federal standard mileage rate), car rental, airfare, meals during the visit, ferry tickets, or overnight accommodations. Please discuss these fees with the speaker in advance, and ask if the speaker requires any special equipment or arrangements. Humanities Washington covers the speaker’s stipend.
- Unable to cover travel costs? Subsidies are available.
Because some organizations find it financially difficult to cover travel costs, travel subsidies are available for qualifying organizations. These travel stipends are meant to bring Speakers Bureau presentations to communities that would be otherwise unable to host them. If approved for a travel subsidy, Humanities Washington will directly reimburse the speaker up to $300 for travel expenses. Anything above that amount will be the responsibility of the host organization.
To be eligible for a travel subsidy, a host organization must be:
- Located 100 miles or more from the resident city of the speaker (exceptions may be made in situations involving mountain pass or ferry travel that necessitate an overnight stay).
- A community-based nonprofit organization with limited resources for public humanities programming.
Please note that travel stipends are limited and not guaranteed.