Host a Speaker Online
In-person Speakers Bureau events have been temporarily suspended during the COVID-19 crisis. Instead, Humanities Washington is offering online programming to support Washington State non-profit organizations during the COVID-19 crisis. Apply to host a virtual event with your community!
The application process remains as follows:
Step 1. Choose a talk.
Select enriching talks from expert speakers to host in your community. Speakers from both our current and upcoming rosters are available for booking. View speakers from our 2019-2021 roster here or our upcoming 2021-2023 roster here.
Step 2. Review our guidelines.
Read our host requirements below to learn more about how the program works.
Step 3. Contact our program manager.
Tell the program manager the speaker(s) you are interested in hosting, and the payment option your organization will use. You can reach our program manager at firstname.lastname@example.org.
Step 4. Schedule with the speaker.
Connect with the speaker to find a suitable date and time for the program. The program manager can provide you with speakers’ contact information.
Step 5. Apply.
Submit your application to host a speaker online.
Online Program Requirements & Responsibilities:
- Due to our small staff, Humanities Washington cannot provide technical support for online events. As the host organization, you are responsible for creating the online event, including registering attendees, establishing a secure event, hosting the live event, and assisting the speaker with technical needs. In the application form, you will be asked to provide details about how you intend to set-up the online event to create a successful learning experience for attendees.*
- If approved for funding, hosts must provide Humanities Washington with the complete registration information (i.e. how to join the online event) to share publicly on our website. We will request the registration information in the approval email.
- All sessions must be live (not recorded) unless you have received explicit written permission from the speaker to record the presentation.
- Keep in mind that not all speakers are available for online programs.
*If your organization does not have access to an online platform for hosting events, you can apply to receive one free month of access to a Zoom Pro Account from Humanities Washington. See below for more information.
Other Host Requirements:
- Submit an application online to Humanities Washington.
- Allow one hour for each presentation, including time for conversation.
- Generate publicity for the program, and secure an audience for the virtual event.
- Credit Humanities Washington as a sponsor by including our logo on any promotional materials, and discuss Humanities Washington in both opening and closing remarks at the event.
- Complete a short online evaluation within two weeks of the presentation and coordinate online audience evaluations with Humanities Washington.
- Follow the requirements for your selected payment option to ensure the speaker is fully compensated.
- Promptly notify Humanities Washington if there are any changes to the program and confirm all arrangements with each presenter two weeks before the program.
Humanities Washington offers funding to support organizations statewide through various payment options. In the online application to host a speaker, you will select which payment option your organization will use.
- 1. Receive funding from Humanities Washington.
To be eligible for funding from Humanities Washington, the applicant must be a nonprofit organization, K-12 school, college, or university in Washington State.
If approved, Humanities Washington will pay the speaking fees ($300 per presentation) directly to the speaker.
- Non-profit organizations include libraries, historical societies, museums, social-service organizations, community centers, and places of worship. You do not need to have 501(c)(3) status, but you do need to be organized for non-profit purposes and clearly serve a Washington State audience.
- The event must be free and open to the public.
- Applications for online programming will be reviewed on a rolling basis. We recommend submitting the application at least 4-6 weeks in advance of your event.
- 2. Pay the speaker directly.
Organizations can pay speakers directly for their speaking fees. All speakers are paid $300 per presentation. This payment option may be preferred if:
- Your organization is ineligible to receive funding from Humanities Washington.
- Your event is not free and/or open to the public.
- Your organization wishes for Humanities Washington’s limited funding to reach other communities.
- Your application was not approved for funding and meets all the above host requirements.
All Speakers Bureau events, regardless of payment option, must follow the host requirements, including submitting an online application. Your application will be reviewed within three business days and further instructions will be provided. Please learn more at “Application Process” below.
- 3. Apply for technology funds.
If your organization does not have access to an online platform for hosting events, you can apply to receive one free month of access to a Zoom Pro Account from Humanities Washington. The Zoom Pro Account will include the ability to host webinars with up to 100 attendees. If approved, the host organization will be reimbursed by Humanities Washington after the final evaluations are received.
Please note that technology funds are limited and not guaranteed.
Within the online application form to host a Speakers Bureau event, there is an opportunity to apply for these technology funds.
The Application Process
An application must be submitted for all Speakers Bureau events. A Speakers Bureau event is not confirmed until an approval email has been provided by Humanities Washington staff, regardless of payment option.
We recommend you submit your application at least 4-6 weeks in advance of your scheduled program.
Contact our Program Manager at email@example.com to get started.
Frequently Asked Questions
- How does Humanities Washington support hosts?
- How does Humanities Washington find speakers?
Every two years, we conduct a statewide search and application process to find passionate, talented experts to join our Speakers Bureau. Each speaker is thoroughly vetted for their expertise, presentation skills, and ability to create meaningful conversation with diverse audiences.
- How many presentations can our organization host each year?
You can host as many Speakers Bureau presentations as you like!
Prior to the pandemic, eligible organizations could receive funding from Humanities Washington for up to three Speakers Bureau events per year. You are always welcome to host more than that, but additional events would need to be paid by your organization directly.
However, due to quarantine measures, we want to support as many programs as possible, and have lifted the yearly event cap for the time being. If you are eligible for Humanities Washington funding, please contact the Program Manager if you would like funding for more than three events.
- Can hosts record Speakers Bureau events?
We typically do not allow events, online or in-person, to be recorded unless the host has received written consent from the speaker in order to protect the intellectual property of our speakers.
Please contact the speaker directly if you would like to record their presentation and relay their approval to our Program Manager.
- I have more questions. Who should I contact?
Please contact our program manager, Asia Lara, at firstname.lastname@example.org.