Prime Time Family Reading Application

Prime Time Family Reading Application

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Applicant Information

(Page 1 of 5)

Program Information

Have you previously hosted a Prime Time series?

Yes, I have previously hostedNo, I have not previously hosted

Bilingual Prime Time series are not recommended for first-time sites due to the complexity of administering the bilingual program. Would you prefer an English-only or bilingual curriculum for this Prime Time series?

English OnlyBilingual (Spanish and English)

Prime Time series are held on weeknights, once per week for six weeks. When would you like to offer your first Prime Time series?

Year

Season

If you already have an idea, what time of day do you plan to hold each Prime Time meeting?

Dates of Proposed Sessions

If you already have an idea, what are the dates of your proposed sessions?

Session 1

Session 2

Session 3

Session 4

Session 5

Session 6

Library Information

Please select the library branch where you intend to hold the proposed Prime Time series.

To which library system does your library belong?

Select your library or library branch.

Please enter your library's name and address.

Library Name

Address

City

State Abbreviation

Character Limit: 2

Zip

Character Limit: 10

Staffing

How many full-time employees are in your organization?

Enter a number between 0 and 1,000,000.

School Partnership (40 of 100 possible points)

(Page 2 of 5)

School Partner

School Partner Name

Address

City

State Abbreviation

Character Limit: 2

Zip

Character Limit: 10

What criteria did you use when choosing a school partner?

Character Limit: 3,000

Please discuss how you have collaborated with the partner school in the past.

Character Limit: 1,000

Please discuss how Prime Time might influence the library's relationship with the school.

Character Limit: 250

Please explain how the school administration will support this program. *

Upload a letter of support from the partner school administration that addresses each of the following topics:

Strategies for identifying and recruiting sufficient numbers of program participants – recruitment of 30+ families
Strategies for ensuring attendance remains at 15 or more families each week of the program.
Plans for allocation of staff time to support the program, with identifying participants, recruitment, direct program support, translation, and follow up
Clear understanding of the need for literacy and humanities programming
Strategies for communicating the benefits of program participation to students and their families
Explanation on how Prime Time fills a gap in other programming or in academic deficits

Upload letter of support below.

Site Requirements (30 of 100 possible points)

(Page 3 of 5)

Prime Time sessions are 90 minutes each, held once per week for six weeks on weeknight evenings. Libraries determine the dates and times of each six-week series, taking into account holidays, school breaks, and possible conflicts.

Program Location

At what location will you be scheduling the Prime Time series?

LibrarySchoolLibrary + SchoolOther

Please explain why you will need to use a non-library location.

Character Limit: 3,000

Space Requirements

Prime Time sessions are held in multiple spaces in libraries: *

one large meeting space in which families can enjoy meals and engage in group discussions
a contiguous but separate space for serving meals and preparing leftovers for distribution is helpful but not required
a separate space for the Preschool Coordinator to lead program-related activities with younger siblings.

Please confirm you have space in your library or elsewhere to accommodate these activities by noting size and layout.

Choice

Yes, the library has the space and layout for these activitiesNo, the library does not have the space or layout for these activitiesNote: If your library does not have sufficient space, Prime Time can be held at the partner elementary school, church, community center or other appropriate location.

Please describe the library or school (or other) rooms you plan to use, including size and layout.

Character Limit: 3,000

Meals

Each Prime Time session begins with a meal. Are there any restrictions on serving and consuming food in your library?

Yes, there are restrictions on serving mealsNo, there are no restrictions on serving meals

Can you make an exception to those rules for this particular program?

Yes, we can make an exception on meal restrictions for Prime TimeNo, we cannot make an exception on meal restrictions for Prime Time

Humanities Washington staff can help with meal planning and logistics. We encourage you to

discuss dietary restrictions with your school partner and, if necessary, to explore options for

serving kosher, halāl, vegetarian, or vegan meals and addressing other dietary restrictions when

planning meals. Please discuss any concerns you have about providing food as part of the Prime

Time program.

Limit Character: 3000

Communities Served (20 of 100 possible points)

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Community Information

This information should be derived from the latest data from the Washington State Office of Financial Management or from the US Census.

What is the latest population count for your community?

Character Limit: 250

What is the ethnic composition of the community to be served?

Character Limit: 10,000

What percent of the student population participate in free or reduced lunch programs?

Scoring Options: 1-100

How would hosting a Prime Time series benefit your community? Also, how does Prime Time differ from or complement your other library offerings?

Character Limit: 3,000

Prime Time Team (10 of 100 possible points)

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Team Members

Each Prime Time series is staffed by a Program Coordinator, Community Organizer, Humanities

Scholar, Storyteller, Preschool Assistant, and two or more volunteers.

Descriptions of these positions can be found on the Humanities Washington website at

www.humanities.org and are listed below.

In some cases Humanities Washington staff can help you identify people in your community to

work on your Prime Time team.

Will you need assistance in recruiting team members?

Yes, I would like assistanceNo, assistance is not necessary

Please contact George Abeyta at (206) 682-1770 x104 or by email at george@humanities.org.

Program Coordinator

Responsibilities of the Program Coordinator (a professional library staff member)

This person, from the host library system, is responsible for overseeing the logistics of the 6-

week series including the following:

• Recruit a team to deliver the program, including a Community Organizer, Humanities Scholar,

Storyteller, Preschool Coordinator, and two or more volunteers

• Provide for nutritious meals, including meals families can take home each week, using Humanities Washington funds, along with local funds or donations

• Store and organize Prime Time program materials throughout the six-week program

• Distribute and collect Prime Time books each week of the program

• Oversee participant registration each week of the program

• Promote library services and resources (5-10 minutes) during each session

• Organize and distribute Family Surveys, completion certificates, and gift books (week 6)

• Submit a final report online within three weeks of the conclusion of the series

• Return completed Family Surveys and Attendance Sheets, and program materials within 3

weeks of program end

Program Coordinator

If you have identified a Program Coordinator, please list his or her name and contact information.

Program Coordinator First Name

Program Coordinator Last Name

Program Coordinator Title

Program Coordinator Phone

Program Coordinator Email

Community Organizer

Responsibilities of the Community Organizer

This person is responsible for recruiting families and contacting families during the series. It is

very helpful if this person has a close connection with the partner school. The Community

Organizer is expected to:

• Recruit and register 15 – 25 families (minimum 15 families served at each session)

• Distribute registration materials to local school(s) and make connections with school reading

interventionists, teachers, and principals

• Translate all program-related materials for families, if necessary

• Attend each Prime Time session

• Call, text, or email participants each week to remind them to attend the program

• Submit a final report online within three weeks of the conclusion of the series

The Community Organizer might also assist the Library Coordinator with the following:

• Preparation of nametags

• Registration of participants each week

• Room set-up and clean-up

Community Organizer

If you have identified a Community Organizer, please list his or her name and contact information.

Community Organizer First Name

Community Organizer Last Name

Community Organizer Title

Community Organizer Phone

Community Organizer Email

The Community Organizer is eligible to receive a stipend. Should the stipend be payable to the Community Organizer or to the partner school?

Community OrganizerPartner School

Please enter the mailing address for the Community Organizer's stipend.

Address

City

State Abbreviation

Character Limit: 2

Zip

Character Limit: 10

Community Organizer 2

Do you plan to have a 2nd community organizer?

Yes, we plan to have a 2nd community organizerNo, we do not plan to have a 2nd community organizer

If you have identified a 2nd Community Organizer, please list his or her name and contact information.

Community Organizer 2 First Name

Community Organizer 2 Last Name

Community Organizer 2 Title

Community Organizer 2 Phone

Community Organizer 2 Email

The 2nd Community Organizer is eligible to receive a stipend. Should the stipend be payable to the 2nd Community Organizer or to the partner school?

2nd Community OrganizerPartner School

Please enter the mailing address for the 2nd Community Organizer's stipend.

Address

City

State Abbreviation

Character Limit: 2

Zip

Character Limit: 10

Humanities Scholar

Responsibilities of the Humanities Scholar

The scholar is an individual with an MA or Ph.D. in a humanities field. Scholars can often be

recruited from colleges, universities, or community colleges. In addition, Scholars need to be

interested in working with families and have an approachable and welcoming demeanor.

Humanities Scholars are expected to:

• Be eager to transmit a love of reading and talking about books to an audience (parents or

guardians and their children) that primarily thinks of reading as a school activity

• Be comfortable working with participants who have limited reading skills and do not have

experience talking about books

• Model techniques that families can replicate at home for initiating and encouraging

discussions of humanities themes and ideas

• Facilitate discussion of themes / issue found in Prime Time program curriculum books

• Submit a final report online within three weeks of the conclusion of the series

Humanities Scholar

If you have identified a Humanities Scholar, please list his or her name and contact information.

Humanities Scholar First Name

Humanities Scholar Last Name

Humanities Scholar Phone

Humanities Scholar Email

The Humanities Scholar is eligible to receive a stipend. Should the stipend be payable to the Humanities Scholar or to the library?

Humanities ScholarLibrary

Please enter the mailing address for the Humanities Scholar's stipend.

Address

City

State Abbreviation

Character Limit: 2

Zip

Character Limit: 10

Storyteller

Responsibilities of the Storyteller

The storyteller needs to be comfortable reading books aloud and be approachable and

welcoming to participants. Successful storytellers have included librarians and elementary

school teachers. The storyteller needs to:

• Possess a broad knowledge of children’s literature and the ability to work with non-traditional

audiences

• Be comfortable working with participants with limited reading skills

• Demonstrate the inter-relatedness of the oral and literary traditions

• Present stories, modeling read-aloud and discussion techniques that families can replicate at

home

• Encourage and facilitate discussions of humanities themes and ideas found in the Prime Time

program curriculum books

• Submit a final report online within three weeks of the conclusion of the series

Storyteller

If you have identified a Storyteller, please list his or her name and contact information.

Storyteller First Name

Storyteller Last Name

Storyteller Phone

Storyteller Email

The Storyteller is eligible to receive a stipend. Should the stipend be payable to the Storyteller or to the library?

StorytellerLibrary

Please enter the mailing address for the Storyteller's stipend.

Address

City

State Abbreviation

Character Limit: 2

Zip

Character Limit: 10

Preschool Assistant

Responsibilities of the Preschool Assistant

Successful Preschool Assistants have been individuals working in a library system or as a

teacher or aide from a local school. Preschool Assistants are expected to:

• Attend to the needs of three- to five-year-old children and present pre-reading activities while

parents and older siblings participate in the reading and discussion program

• Engage with young children by stimulating their minds with stories, books, activities, songs,

and crafts

• Assist in room set-up and clean-up

• Submit a final report online within three weeks of the conclusion of the series

Preschool Assistant

If you have identified a Preschool Assistant, please list his or her name and contact information.

Preschool Assistant First Name

Preschool Assistant Last Name

Preschool Assistant Phone

Preschool Assistant Email

The Preschool Assistant is eligible to receive a stipend. Should the stipend be payable to the Preschool Assistant or to the library?

Preschool AssistantLibrary

Please enter the mailing address for the Preschool Assistant's stipend.

Address 1

City

State Abbreviation

Character Limit: 2

Zip

Character Limit: 10

Volunteers

Volunteer Responsibilities

Prime Time volunteers typically help serve food, prepare food for families to take home, and

assist the Preschool Assistant, in addition to creating a welcoming environment for families.

Having the assistance of two or more volunteers can positively influence the operation and

success of the program.

Do you have commitments from two or more volunteers to assist with a Prime Time series in your library?

YesNo

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